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I've spent many years marking MBA reports for students. Here are the most common mistakes and how to avoid them.

① Executive Summary reads like an introduction rather than a summary of the entire report.

The Executive Summary acts like an 'abstract' that you see in an academic journal article. It summarizes the entire report for the busy 'executive'. Thus, it needs to include: purpose of the report, (aim), how the author(s) went about generating the report (i.e., research methodology); the findings, conclusions, and any recommendations. A quick way to put something together is to copy-and-paste the 'summary' from each major section (or chapter); although this assumes the author(s) have written a proper summary for each section (or chapter).

② Table of Contents (TOC) not located after the Executive Summary and doesn't start on a new page.

Every new Heading level 1 in a report needs to start on a new page; except TOC, LOI. Also, generally speaking, the TOC does not include the headings for the Front Matter.

③ Table of Contents (TOC) not auto-generating from headings (page number wrong or missing).

By auto-generating the Table of Contents from the headings, you can be assured that the TOC matches the body and that the page number is correct.

④ List of Figures and/or List of Tables missing (LOI).

All images and tables need to be listed as part of the 'content' (i.e., after the table of contents). Only blogs and academic articles (i.e., essay style) do not include a List of Figures or List of Tables. 

⑤ Pagination is incorrect (front matter needs to be roman numerals, and body starts from 1, not continue from front matter).

The body of the document is the start of the report proper; hence the page number needs to start from 1. This is why the Front Matter uses roman numerals for its page number.

⑥ Headings are littered with problems.
Reports are, generally speaking, long documents (i.e., longer than a typical essay). Thus, the headings are usually numbered (outline numbering; e.g. 1., 1.1., 1.1.1.)
Headings include a colon (:) at the end of the text. A colon is only for the lead in text for a list; thus they should never appear in a heading.
Heading is underlined. Generally speaking, underlining should never be used in writing because it adds no value.
Headings are capitalized. Generally speaking, headings use either sentence case (only the first word has a capital) or title case (each major word is capitalized).
⑦ Image and Table captions missing (needs a numbered label).

All images and tables in a report need a caption, and captions should be numbered. If they are numbered, include a list in the 'content'. Only blogs (or news articles) have unnumbered captions. 

⑧ Image source not added correctly or missing.

Images that are not created by the author(s) need to include their source citation; otherwise copyright theft is occurring. Images without a source are assumed to have been created by the author. Any changes to someone else's image needs to clearly state in the source details 'Adapted from...'

⑨ Images not discussed in the body of the text; cross-reference missing.

Images plonked on a page, and not discussed in the body of the writing, make no sense to a reader because the reader is not 'informed' about their presence and what makes them worthy of inspection; they act as 'adornments' only, and are, therefore, irrelevant to the argument being mounted. If an image or table is important, then the author needs to tell the reader about it. This is why captions were invented; so an author can 'refer' easily to a specific image (see Figure 3).

⑩ The reference list has the heading 'Reference List' instead of 'References' and a few other annoying habits.
Many University help sheets refer to how to create a 'Reference list'; so students assume this to be the correct heading (it is not).
Students often use copy-and-paste to get the reference data from their sources, which can sometimes have words in Capitals and a different font. Capitals should be removed and the font needs to be consistent. 
The list has bullets. There is no academic reference style that uses bullets (even on a powerpoint slide); please check that you are using the recommended style.



About the Author

Dr Linda Glassop is the founder and CEO of OnWriteTrack. A long-time academic, author, and

enterprise architect, Linda has significant experience with writing and publishing.